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Vendor and Contractor FAQ: Where Do I Send My Invoices?

In today's day of electronic communication, we want to make things as simple and easy as possible for our vendors and contractors. Without you, we cannot provide service to our mutual clients: Homeowners in our Community Associations. We appreciate you. We thank you. And we want to process your invoices as promptly as possible.

Here's how we can make that happen.

Send all of your contractor/vendor correspondence to:

Here is what we need:

It's was easy as 1, 2, 3,

  1. W-9 form. Yep. We have to prove that you are a legitimate company eligible to work in the United States of America with an EIN or SSN. Yes, you will receive a tax form at the end of the year. No, we do not play favorites, or pick and choose who does or doesn't receive this information. Sorry.

  2. Certificate of Insurance. Every contractor that we use at every property must have General Liability Insurance, naming both the Association and Bricck as both additional insured and certificate holders for General Liability insurance. If your company is required by law to carry Workers' Compensation Insurance, we are going to request a copy of your certificate of insurance naming Bricck and the Association as certificate holders. If your company is not required by law to carry Workers' Compensation Insurance, we are going to add 10% to your invoice when presenting your bid to the Board, as a buffer, for the Association's Workers' Compensation Audit.

  3. Invoice. Your invoice should have a labor, material, and tax breakdown, and describe the work that was performed in enough detail that an auditor (or homeowner, reviewing the invoice) would recognize what was done and not request further detail. Be detailed enough in simple language to make sense, but do not write a thesis.

Your invoice cannot be processed for payment without these three items on receipt, being current, and up-to-date. Please help us, help you, ensure that you are paid in a timely manner.

By emailing us the forms, there is no need for you to mail us the documents. Save printing, postage, and office supplies. Reduce your office supply budget, labor cost, and save the planet.

Invoices can be paid by check through the mail, or by ACH. If you want to be paid by ACH, please provide us with your routing number and checking account number. We will wire you your payment at no cost to you!

Due to extreme mail delays, we encourage all vendors to sign up for ACH payments. We apologize, but we do not pay or accept payments by credit cards or debit cards, venmo, paypal, cashapp, or zelle.

We appreciate you and all that you do for us, and our homeowners. We thank you for your continued hard work and service. We appreciate you!

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